SPS Tips/Did You Know?

Certifying Officer (CO) can go to view Federal Program Agency (FPA) Users’ Role, Status, and Role Designation Expiration date from CO Main Screen. Remember: The Role Designation Expiration date is the date that is two (2) calendar years from the "Role Designation Date" established for each user.
FPA-User-Report.pdf

CO can create an Operation Request for Date-of-Pay change of an Standard Payment Request (SPR) submitted to Payment Automation Manager (PAM), Bulk/Payment Request File (PRF) removal from PAM, Certification Removal from PAM and SPS (which replaces the SNU Functionality), and general requests for Operations team.
Operation-Request-Form.pdf

Data Entry Operator (DEA) can create a Treasury Account Symbol (TAS)/Business Event Type Code (BETC) List from the main screen. The TAS/BETC list allows DEO to create a list of frequently used TAS/BETC for a Federal Program Agency Identification (FPAID).
TAS-BETC-Favorite-List.pdf

Treasury Account Symbol/Business Event Type Code

SP           Sub-level Prefix Code
ATA        Allocation Transfer Agency Identifier
AID         Agency Identifier
BPOA    Beginning Period of Availability 
EPOA     Ending Period of Availability
A             Availability Type Code
MAIN    Main Account Code
SUB        Sub-Account Code

DEO can create a Billing Address from DEO Main Screen. The Billing address list the billing address of your Federal Program Agency ‘s ALCs. A billing address should be created for each ALC.
Billing-Address.pdf

CO and DEO can submit a Personal Identity Verification (PIV) migration request in SPS. The request when approve will replace the use of the ikey token with your PIV/Common Access Card (CAC).
PIV-Migration-Steps.pdf

CO can generate an FPA Recertification Memo letter for their FPAs. The letter allows the CO to either certify or not certify FPA users. SPS Recertification is performed annually. Federal Program Agency (FPA) Users are either granted or denied access to SPS for the following calendar year.
Recertification-Process.pdf

The SPS Installer Bundle (Month Year) can be downloaded directly from a browser but requires a valid SPS User Credential to do so (you will need a PIV reader). Please contact SPS Helpdesk.
KFC.SPS.Help.Desk@fiscal.treasury.gov

Check whether your credential cached needs to be cleared. If still having problems send complete Error message report to Production Support.
Error-Message.pdf

CO can unlock schedules that they locked using the “Unlock” button. Remember CO cannot unlock a scheduled locked by another CO.
Unlock-Process.pdf

Standard Entry Class (SEC) codes are only available for Automated Clearing House (ACH) and ACH Prenote payment. There are three SEC options to choose from (Prearranged Payment and Deposit Entry (PPD), Cash Concentration or Disbursement (CCD), and International ACH Transaction (IAT).
SEC-Codes.pdf

Shows short cut to complete SPS functions
SPS-Hot-Keys.pdf

Enter individual payment data and ensure all required fields by an asterisk (*) are completed.
Payment-Identification.pdf

All first time SPS users must sign the Rules of Behavior. This process is done electronically. Periodically, existing SPS users may have to re-accept ROB.
ROB-directions.pdf

DEO can change a schedule to editable state from the DEO main screen.
Change-Schedule-to-Editable-State.pdf