SPS Tips/Did You Know?
Secured Payment System (SPS) Tips and Did You Know is a quick reference guide for SPS users. The SPS Tips show how to create an Operation Request Form and Treasury Account Symbol/Business Event Type (TAS/BETC) List and much more. If you have questions or need further assistance, please contact SPS Helpdesk at 816-414-2340 or KFC.SPS.Help.Desk@fiscal.treasury.gov.
Certifying Officer (CO) can go to view Federal Program Agency (FPA) Users’ Role, Status, and Role Designation Expiration date from CO Main Screen. Remember: The Role Designation Expiration date is the date that is two (2) calendar years from the "Role Designation Date" established for each user.
CO can create an Operation Request for Date-of-Pay change of an Standard Payment Request (SPR) submitted to Payment Automation Manager (PAM), Bulk/Payment Request File (PRF) removal from PAM, Certification Removal from PAM and SPS (which replaces the SNU Functionality), and general requests for Operations team.
Data Entry Operator (DEA) can create a Treasury Account Symbol (TAS)/Business Event Type Code (BETC) List from the main screen. The TAS/BETC list allows DEO to create a list of frequently used TAS/BETC for a Federal Program Agency Identification (FPAID).
Treasury Account Symbol/Business Event Type Code
SP Sub-level Prefix Code
ATA Allocation Transfer Agency Identifier
AID Agency Identifier
BPOA Beginning Period of Availability
EPOA Ending Period of Availability
A Availability Type Code
MAIN Main Account Code
SUB Sub-Account Code
DEO can create a Billing Address from DEO Main Screen. The Billing address list the billing address of your Federal Program Agency ‘s ALCs. A billing address should be created for each ALC.
CO and DEO can submit a Personal Identity Verification (PIV) migration request in SPS. The request when approve will replace the use of the ikey token with your PIV/Common Access Card (CAC).
CO can generate an FPA Recertification Memo letter for their FPAs. The letter allows the CO to either certify or not certify FPA users. SPS Recertification is performed annually. Federal Program Agency (FPA) Users are either granted or denied access to SPS for the following calendar year.
The SPS Installer Bundle (Month Year) can be downloaded directly from a browser but requires a valid SPS User Credential to do so (you will need a PIV reader). Please contact SPS Helpdesk.
Check whether your credential cached needs to be cleared. If still having problems send complete Error message report to Production Support.
CO can unlock schedules that they locked using the “Unlock” button. Remember CO cannot unlock a scheduled locked by another CO.
Standard Entry Class (SEC) codes are only available for Automated Clearing House (ACH) and ACH Prenote payment. There are three SEC options to choose from (Prearranged Payment and Deposit Entry (PPD), Cash Concentration or Disbursement (CCD), and International ACH Transaction (IAT).
Shows short cut to complete SPS functions
Enter individual payment data and ensure all required fields by an asterisk (*) are completed.
All first time SPS users must sign the Rules of Behavior. This process is done electronically. Periodically, existing SPS users may have to re-accept ROB.
DEO can change a schedule to editable state from the DEO main screen.
Other Key SPS and Payment Information
Cut off Time for Payments
|Same Day Pay ACH||1:00 PM CT|
|ACH and Check||4:00 PM CT|
|Wire||4:50 PM CT|
|ITS||1:00 PM CT|
Max ranges for Dollar Amounts in SPS
|Schedule Type||Max on a single TAS-BETC||Max on a SINGLE payment||Max Payments||Max on a SINGLE Schedule|
|Type B/Summary||$99,999,999,999.99||Not applicable||99,999,999||$9,999,999,999,999.99|
Link to Certifying Officer (CO) Training