Standard Reporting Format
The Standard Reporting Format (SRF) defines the data and the validation rules that all Non-Treasury Disbursing Offices (NTDOs) must use to report the payments they make.
NTDOs must use PIR to report their payments' TAS/BETCs to Fiscal Service, and the SRF is the only way to get that information into PIR.
To get a copy of the file specification for the SRF, contact us at FS.AgencyOutreach@fiscal.treasury.gov.
Deadlines for reporting payments
You must submit the SRF for each payment by 6 pm Eastern Time, 1 day after the date of payment.
What counts as the date of payment?
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|For this type of payment||This is the date of payment|
|Check||The issue date of the check - the date inscribed on the check|
|ACH (original and return)||The settlement date of the ACH transaction (You can find it in the acknowledgement you get from FedACH.)|
|Wire and International (ITS.gov)||The value date specified in the payment request|
What happens if the agency does not submit on time?
Agencies that do not submit the SRF by 6 pm Eastern Time within 1 day following the date of payment will have their vouchers default in CARS to the default TAS/BETC defined in SAM.
If that happens, you must reclassify the voucher in the CARS Classification Transaction Accountability (CTA) module.
You must clear the default account by the 3rd workday after month-end. Otherwise, it will negatively impact the quarterly scorecard that the agency's CFO gets.
Data for the SRF
On the Standard Reporting Format (SRF), NTDOs must report payment and accounting details including (but not limited to) the following:
- Payee name, TIN, city, state, zip
- Check serial number
- Receiver RTN
- Payment TAS/BETC
- For vendor payments: Contract details
What PIR does with the data
When PIR has processed and stored the data from the SRF, PIR forwards the TAS/BETC information to CARS.